Description

External Retirement Plan TRS Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information
Monday-Friday, 8:00 a.m. - 5:00 p.m.
Flexibility may be needed at times.
Advertised Salary Commensurate with experience Posting Date 02/06/2026 Open until filled Yes Closing Date Proposed Starting Date 03/16/2026 Special Instructions to Applicants
The application packet should include a cover letter detailing how the applicant's credentials and experience meet the needs, responsibilities, and qualifications for the position, a current resume, and contact information for three professional references (who will not be contacted without further correspondence with the applicant).
Location of Vacancy Athens Area EEO Policy Statement
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title Student Services Assistant II FLSA Non-Exempt FTE 1.00 Minimum Qualifications
High school diploma or equivalent and 2 years of related experience
Preferred Qualifications
Bachelor's Degree.
Experience working with healthcare professionals.
Experience working in an educational environment.
Position Summary
The Clinical Skills and Threads Coordinator is responsible for coordination of learning content related to longitudinal curricular threads and providing operational support to the curricular threads. This primarily supports Clinical Skills (CS) training and operations, Community and Population Health (CPH), and Anatomy operations, and also provides support to other curricular threads and thread leaders appointed by the Office of Curriculum such as Evidence Based Medicine (EBM), Resiliency and Professional Identity Formation (RPIF), and Interprofessional Education (IPE).

This position facilitates mission-critical processes and learning activities in the Medical School necessitating interaction and communication with students, faculty, staff, and administration. They play a significant role in managing, organizing, distributing, and achieving curricular materials, operational support to centers and teaching facilities, managing teaching sessions, coordinating student assessment and faculty evaluations, and support for patient-centered learning activities.

As part of a team responsible for entering, maintaining, and analyzing highly confidential data, the coordinator is expected to maintain strict privacy and is expected to cultivate, develop, and manage relationships with students, faculty, and fellow staff members. As a member of the Office of Curriculum, the coordinator should be adaptable to the constantly changing needs of the curriculum and students and is obligated to participate in life-long learning. Organizationally, this position reports to the Director of Curriculum but primarily supports the day-to-day activities of the Director of Clinical Skills, collaborating with the Standardized Patient Coordinator and other clinical training faculty and staff, and support for anatomy and other thread leads.
Knowledge, Skills, Abilities and/or Competencies

• Excellent written and verbal communication skills and can communicate effectively with multiple stakeholders.
• Strong organizational and multitasking skills.
• Excellent communication and people skills.
• Proficiency in using productivity and educational platforms such as Google, Microsoft Office, BOX, Zoom, D2L, One45, and Banner.
• Ability to use discretion and judgment with confidential information.
• Desire to work as part of a team.
• Ability to provide excellent customer service.
• Strong work ethic.
• Willingness to learn and grow to address the evolving needs of the curricular threads and MD program.

Physical Demands

• Standard office environment with the majority of work at a desk/computer.

Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? No Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities
Support the Clinical Skills (CS) curriculum and serve as the first point of contact for day-to-day operations regarding clinical skills coursework. Duties (include but not limited to):

• Managing the CS curriculum calendar to ensure timely delivery of content.
• Preparing for weekly CS teaching activities, including reserving rooms and managing supplies.
• Posting CS content to the learning management system (D2L) and achieving data using the technology tools of the Office of Curriculum.
• Assigning student groups to schedules including making changes mid-year.
• Communicating with hospitals regarding weekly Year 2 CS hospital encounter schedules.
• Collecting CS grades from educational or data collection systems (such as SimCapture, D2L).
• Coordinating CS D2L and Banner grade entry and archival.
• Monitoring student assignment submissions, late grades, performance evaluations, and hospital make-up dates.
• Being available for equipment dismantles and room clean up after teaching sessions.
• Communicating schedule and curricular updates to students, when required.
• Coordinating and facilitating faculty access to curricular schedules and content and assisting with electronic platform navigation.
• Distributing mid-module and end of semester student assessments and faculty evaluations to stakeholders in curriculum evaluation management system (One45).
• Coordinating and managing faculty development activities, as well as polling, scheduling, and sending calendar invites.
• Assist with operations support in the clinical skills center.

Percentage of time 45 Duties/Responsibilities
Provide logistical support for training initiatives in other curricular threads as required by thread leads, such as Community and Population Health (CPH), Evidence Based Medicine (EBM), Ethics, Resiliency and Professional Identity Formation (RPIF), and Interprofessional Education (IPE), or as assigned. Duties (include but not limited to):

• Helping to coordinate patient encounters.
• Supporting D2L content arrangement and management.
• Supporting One45 data management.
• Supporting appropriate curriculum calendar construction and maintenance.
• Supporting and facilitating faculty-led Objective Structured Clinical Examination (OSCE) assessment of student clinical competence.
• Supporting scheduling and communication related to threads.

Percentage of time 20 Duties/Responsibilities
Provide logistical support for anatomy curriculum and operations. Duties (includes but not limited to):

• Work with the Director of Anatomy to determine needs for support of the anatomy laboratory, donor body program, and resources. Provide support as required.
• Support scheduling and educational logistics in the anatomy program and laboratory.

Percentage of time 20 Duties/Responsibilities
Support curricular operations in various ways as assigned. Duties (include but not limited to):

• Manage curriculum content scheduling and posting, assessment coordination and delivery (including proctoring), course number (CRN) audit, and curriculum data entry/retrieval for the Offices of Curriculum and Registrar, as needed and assigned.
• Manage thread content on learning support systems such as D2L and One45.
• Assisting in the generation of Year 1 and Year 2 module reports, faculty hour reports, and curriculum management reports for the Associate Dean for Curriculum and Registrar.
• Assisting the Assessment Coordinator in exam building and administration, including compilation of post-exam student performance data and data communication for faculty review.
• Working with the Curriculum Operations & Data Management Coordinator to collate and manage student evaluation packages, student/team assignments and student assessments, faculty/module evaluations in One45.
• Assisting with the annual Office of Curriculum report.
• Proctoring exams when required.
• Representing and supporting Office Administration, as needed.
• Support daily curricular operations, as needed.

Percentage of time 15

Contact Information

Recruitment Contact

Contact Details
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name Wendy Gilfedder Recruitment Contact Email somhr@uga.edu Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

1. Resume/CV
2. Cover Letter
3. List of References with Contact Information

Optional Documents