Description

External Retirement Plan TRS Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information
Monday-Friday 8-5
Advertised Salary Commensurate with Experience Posting Date 01/29/2026 Open until filled Yes Closing Date Proposed Starting Date 03/01/2026 Special Instructions to Applicants Location of Vacancy Athens Area EEO Policy Statement
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title Student Services Pro I FLSA Exempt FTE 1.00 Minimum Qualifications
Bachelor's degree in a related field or equivalent
Preferred Qualifications Position Summary
The Graduate Program Administrator will be responsible for communicating with faculty, staff, and graduate students in regards to policies and procedures for graduate students. This position will advise faculty, staff, and graduate students as needed throughout the student's progress to complete degree requirements. In addition to email, telephone, and walk-in appointments, this position will monitor degree progress for students. This position will be responsible for processing all forms for graduate students as well as perform format checks of electronic theses and dissertations. This position will use discretion and independent judgment with respect to clearance of graduate degrees. This position will work with a large volume of graduate students and must be able to perform work quickly and pay attention to details.
Knowledge, Skills, Abilities and/or Competencies

• Excellent customer service skills and ability to perform in a fast-paced office environment.
• Accuracy and attention to detail are essential.
• Experience with Microsoft Office systems, including Microsoft Access and Microsoft Excel databases.
• Knowledge of Banner, Slate, and Argos.

Physical Demands
Sitting for long periods of time.
Is driving a responsibility of this position? No Is this a Position of Trust? No Does this position have operation, access, or control of financial resources? No Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) No Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities
Pulling graduation spreadsheets from Argos and working with students in graduation. Must work independently to review graduate students that apply for graduation each semester. Must verify that the graduate student meets requirements for graduation. Advise students, faculty and staff of degree requirements for graduate level degrees.
Percentage of time 35 Duties/Responsibilities
Clear graduate degrees each semester. Must use discretion and judgement to determine degree completion. Must work quickly to clear degrees by the timeline set for degree clearance.
Percentage of time 10 Duties/Responsibilities
Process requests for degree objective changes, programs of study, advisory committee forms, transfer of credit and admission to candidacy. Must have knowledge of Graduate School policies.
Percentage of time 10 Duties/Responsibilities
Process format checks for electronic theses and dissertations. Must have knowledge of ETD guidelines. Must have basic editing skills.
Percentage of time 10 Duties/Responsibilities
Process comp exam paperwork, exit exams, defense paperwork.
Percentage of time 10 Duties/Responsibilities
Answer emails and telephone calls and meet with students as needed. Must provide guidance and counsel to students in regards to degree requirements.
Percentage of time 10 Duties/Responsibilities
Provide training for student, faculty and staff on electronic forms used for tracking degree progress
Percentage of time 5 Duties/Responsibilities
Assist with Graduate Commencement twice a year and Graduate School orientation once a year.
Percentage of time 5 Duties/Responsibilities
Various other tasks as assigned.
Percentage of time 5

Contact Information

Recruitment Contact

Contact Details
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name Cheri Bliss Recruitment Contact Email cbliss@uga.edu Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

1. Resume/CV
2. Cover Letter

Optional Documents