Description

External Retirement Plan TRS Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information
Monday - Friday 8AM-5PM
Advertised Salary Commensurate with Experience Posting Date 01/05/2026 Open until filled No Closing Date 01/12/2026 Proposed Starting Date 02/01/2026 Special Instructions to Applicants Location of Vacancy Athens Area EEO Policy Statement
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title Academic Program Coord I FLSA Exempt FTE 1.00 Minimum Qualifications
Bachelor's degree in a related field or equivalent
Preferred Qualifications Position Summary
This position provides administrative support for the undergraduate degree program in Biomedical Physiology within the department of Physiology & Pharmacology.

Knowledge, Skills, Abilities and/or Competencies
• Attentive and detail oriented

• Experience with student-facing technologies

• Professionalism

• Effective communication skills

• Accessibility and flexibility

• Time management skills

• In-depth knowledge of related university and degree requirements

• Familiarity with UGA financial, procurement, Banner, Argos, and other University administrative and academic systems.

Physical Demands
• Sit for long periods of time

• Lift up to 15 pounds, occasionally 20 pounds

Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? No Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities
Assisting with Program Management
• Provide administrative support to the Associate Dean for Undergraduate Affairs, Department Head and Director of the Biomedical Physiology undergraduate program.
• Assist the Department Head with program data summary reports for budget and funding proposals, as well as program growth projections and promotion.

• Work with the Director of Undergraduate Program to provide updates to majors and the Biomedical Physiology program in PARC.

• Assist with program faculty travel authorizations and reimbursement requests.

• Prepare electronic purchase/check requests for classroom supplies and materials.
• Help to develop and organize data summaries related to undergraduate program assessment including tracking student progress and program alumni.

• Work with the program Director to maintain and update the student handbook.

• Maintain program status reports including number of students who are enrolled, graduating, and other related data for the College.

• Manage the program's websites on the College's webserver, including updating and creating new content.

• Liaise with other academic programs and administrative units to address the needs of the program.
• Provide direct support to the Associate Dean for Undergraduate Affairs by maintaining records pertinent to the undergraduate program, assisting with travel authorizations and reimbursement requests, and preparing electronic purchase/check requests.
• Maintain diverse mail and email address lists for correspondence.
• Perform administrative duties associated with the undergraduate program in Biomedical Physiology including: answering telephone calls, greeting visitors, responding to request for assistance, assistance with tracking student enrollment, grades, and graduation status.
•

Percentage of time 40 Duties/Responsibilities
Undergraduate Course Management
• Work with the Director on course scheduling and entry into the course scheduling platforms.

• Provide PODs and other clearances and clear academic holds for student registrations in conjunction with the advising group.

• Enter new courses and course changes into CAPA and track their progress through the approval system.

• Help to manage student records, admissions, and program acceptance using UGA systems in conjunction with the academic advising group.

• Create, distribute, and compile results of program course evaluations.

• Collaborate with the academic advising group to obtain data and track student progress both pre- and post-graduation.

• Review curriculum requirements and academic programs. (Curriculum and Academic Programs Committee support). Assist with data collection for annual program assessment and reporting using the Xitracs system.

• Coordinate with the Director regarding Academic Honesty related reporting.

Percentage of time 35 Duties/Responsibilities
Coordination of special program events
• Plan and coordinate program convocation each spring and fall semester.

• Host undergraduate recruitment events at the university, local, and state level.

• Coordinate with program-affiliated student organizations to address their questions and meet their needs for Departmental support. Special events such as PLA orientations and recognitions .

Percentage of time 15 Duties/Responsibilities
Support for student success and recognition
• Assist the awards committee with managing program scholarship applications process, summaries, and notifications. Work with the business office to administer and post scholarships in Scholarship Universe.

• Coordinate academic award selection processes as needed.

• Coordinate MOUs for student internships for undergraduate studies.

• Assist students regarding departmental procedures and policies.

Percentage of time 10

Contact Information

Recruitment Contact

Contact Details
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name Gaylen Edwards Recruitment Contact Email gedwards@uga.edu Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

1. Resume/CV
2. Cover Letter
3. List of References with Contact Information

Optional Documents

1. Unofficial Transcripts
2. Other Documents #1
3. Other Documents #2